Statutes

Statutes of the World Mining Congress

Preamble

  1. As a result of the first International Mining Congress held in Warsaw (Poland) in 1958 and the continued world-wide co-operation in the fields of mining science and technology, there has been created a permanent international organization known as the World Mining Congress.
  2. In order to promote fruitful co-operation, the members of the International Organizing Committee of the World Mining Congress, as representing mining in the 39 countries*, have decided to establish Statutes of the World Mining Congress.
  3. Objectives of the World Mining Congress shall be as follows:
    a) To promote and support scientific and technical co-operation, for national and International progress in the fields of mining of solid minerals and the development of natural mineral resources.
    b) To obtain a world-wide exchange of information with respect to the development of. mining science, technology, economics, health and safety aspects of mining operations, and environmental protection.
  4. Management of the organization of the World Mining Congress shall be vested in the International Organizing Committee of the World Mining Congress hereinafter referred in these Statutes as the "COMMITTEE".
  5. The realization of the aims of the World Mining Congress is the responsibility of national mining organizations (hereinafter referred to in the Statutes as National Committees), represented on the COMMITTEE.

    The organizations will vary in character from country to country but shall always be nationally representative.

  6. The official languages of the World Mining Congress shall be English, French, Russian, German, and Spanish. English and Russian shall normally be used at meetings of the COMMITTEE and during proceedings at the World Mining Congress.

    The option to use other Congress official languages and its own National language shall be open to the Congress host country.

Part I

World Mining Congress

Article 1
Meetings of the World Mining Congress

  1. World Mining Congresses shall normally be held at intervals of three years.
  2. The theme, time and geographical location of each Congress shall be determined by the COMMITTEE.
  3. The COMMITTEE shall be responsible for the overall organization of each Congress. It shall agree the theme subdivisions, papers and the manner of conducting each Congress.
  4. The detailed organization of each Congress shall be vested in the country in which it is held.
  5. The National Committee or recognized mining organization of the the country in which a Congress is to be held shall be responsible for organizing, conducting, and financing the Congress.
  6. The President of a World Mining Congress shall be appointed by the country in which the Congress is to be held.

Article 2
Participation in a Congress

In each World Mining Congress any person, from any country, interested in mining may take part.

Article 3
Publication of Congress Transactions

  1. The papers presented at any Congress, shall be published by the National Committee of the Congress country before the Congress Meeting.
  2. The discussions, official speeches, etc., shall be published as soon as practicable after the termination of the Congress by the National Committee of the Congress country.
  3. The official transactions shall normally be published in English and Russian. Copies may also be reproduced in any of the other official Congress languages and its own National language at the discretion of the Congress host country.

Part II

The International Organizing Committee of the World Mining Congress

Article 4
Nature of the COMMITTEE

The COMMITTEE shall be a permanent organ of the World Mining Congress, an international, non-governmental organization, uniting persons engaged in mining science, technology and production, and furnishing leadership for the organization of each World Mining Congress.

Article 5
Objectives and Rights of the COMMITTEE

  1. To promote the objectives of the World Mining Congress as stated in Paragraph 3 of the Preamble.
  2. To manage the organization of the World Mining Congress.
  3. To establish subsidiary bodies of temporary or permanent character (any Commission, Working Group, Bureau, etc.) for the study of specific subjects or to carry out specific tasks designated by the COMMITTEE.
  4. To maintain relations with other national or international organizations with knowledge of, or interests in, subjects allied to mining.

Article 6
Membership

  1. The COMMITTEE shall consists of members as follows:
    a) Members:
    1) the representatives of National Committees which accepted these Statutes;
    2) the representatives of national scientific-technical societies, universities, research institutes or organizations as well as other professional or industrial organizations in mining science or technology of a country in which there is as yet no national committee. This type of membership should be regarded as a first step towards the establishment of a National Committee.
    b) Honorary Members - persons who have made a notable contribution to the activities of the World Mining Congress and/or international co-operation. Such persons could be proposed by any National Committee or by the Chairman of the COMMITTEE.
  2. The COMMITTEE may invite other international organizations to appoint their representatives to participate in the COMMITTEE meetings.
  3. The admission onto the COMMITTEE of new members of all types shall be decided by the COMMITTEE.
  4. Each country may be represented on the COMMITTEE by a maximum of four Members, excluding officers of the COMMITTEE and Honorary Members. All new members should be nationally representative of mining in their country and must continue to have their support during their membership of the COMMITTEE.

Article 7
Chairmanship of the COMMITTEE

  1. The COMMITTEE shall elect from among its Members the Chairman, the First Vice-Chairman and up to seven* other Vice-Chairmen for a period of four years with the right of re-election.
  2. Each Vice-Chairman of the COMMITTEE shall be a resident of a country different from that of the Chairman and of the other Vice-Chairmen.
  3. The Chairman's authority and duties shall be as follows:
    a) to conduct the activities of the COMMITTEE,
    b) to preside at the meetings of the COMMITTEE,
    c) to represent the COMMITTEE on all international matters,
    d) to supervise the work of the Secretariat.
  4. The First Vice-Chairman shall temporarily assume the duties of the Chairman during any period in which the elected Chairman is unable to perform his duties. If both the Chairman and the First Vice-Chairman are unable to fulfil the office, one of the other Vice-Chairmen shall assume the duties of the Chairman.
  5. If the Chairman resigns or is otherwise unable to fulfil his office the First Vice-Chairman shall act as Chairman until the election of a new Chairman is held at the next meeting of the COMMITTEE.
  6. The term of the COMMITTEE Chairmanship shall come into force three months after the election.

Article 8
Secretariat of the COMMITTEE

  1. The Secretariat shall consist of the Secretary-General and supporting staff:
  2. The Secretary-General shall be appointed by the Chairman subject to the approval by the COMMITTEE and shall work to the instructions of the Chairman.
  3. The Secretariat of the COMMITTEE shall be located in Katowice: Plac Gwarków 1, 40-166 Katowice (Poland)2 unless otherwise decided by the COMMITTEE.

Article 9
Meetings of the COMMITTEE

  1. The meetings of the COMMITTEE shall normally be held once a year. Additional meetings may be held as required e.g. in the year of the Congress.
  2. The date and place of each meeting shall normally be fixed by the COMMITTEE during previous meetings. Meetings may also be called on the initiative of the Chairman or on request of one-third member-countries of the COMMITTEE.
  3. Invitations to attend shall be sent by the Chairman to the members of the COMMITTEE at least two months before the meeting and shall have enclosed the draft agenda and necessary annexes.
  4. The National Committee or the equivalent organization of the host-country shall inform in advance, but not less than three months, the members of the COMMITTEE about any organizational affairs and expenses connected with the participation in the meeting.
  5. To elect the Chairman and Vice-Chairmen and to amend the Statutes, Members from at least half the member-countries shall be present at the meeting.
  6. The COMMITTEE as a rule shall decide unanimously. If on any issue voting is necessary, a decision in respect of election of officers and amendments to the Statutes shall be by at least a half majority3 vote of the countries present at the meeting of the COMMITTEE. On other issues a simple majority will suffice. Each member-country or member-countries group represented by its Members at the meeting, shall be entitled to one vote only.
  7. At the end of each meeting of the COMMITTEE the Secretariat shall draft the minutes in as many as possible official languages for approval and signature by the Members.

    In this the National Committee or the equivalent institution of the host-country shall ensure any necessary assistance. The version of the Minutes in the remaining languages shall be prepared by the Secretariat and distributed at later date.

Article 10
Finances

  1. The only cost per each member country is 250.00 USD (two hundred fifty USD) annually, which sum is meant to support IOC Secretariat activities.**4
  2. A registration fee for the Congress payable by participants and accompanying persons shall not necessarily be paid by members and honorary members of the COMMITTEE. This shall be decided by the Congress host country.
  3. All expenditures arising from the duties of the Secretariat shall be met by the country of which the Chairman of the COMMITTEE is the resident.
  4. All expenditures directly associated with the organization and conducts of the COMMITTEE meeting shall be met by the National Committee or the equivalent institution of the host-country.

Article 11
Amendments of the Statutes

  1. Proposals for amendments to these Statutes may be made only by Members and details of such proposals shall be circulated to all member-countries at least four months in advance of the COMMITTEE meeting at which they are to be considered.
  2. Proposed amendments shall be considered at the earliest possible meeting of the COMMITTEE subsequent to the sub-mission and with the obligatory attendance of a representative of the National Committee proposing the amendment.
  3. The COMMITTEE shall decide on any proposal in conformity with the procedure outlined in Paragraph 6 of Article 9.

End provisions

Article 12
Coming into Force of the Statutes

These Statutes shall come into force on the day on which they are accepted by a simple majority of countries which are represented by Members.

Article 13
Authentic Texts of the Statutes

English, French, Russian, German and Spanish texts of the Statutes shall be equally authentic.

* Amendment done 82 IOC Meeting 2001
** According to the IOC declaration from 84th IOC meeting, in New Delhi on November 31st 2003
1,2,3,4 Amendments done by 86th IOC Meeting on November 2005, in Teheran



These Statutes were accepted at the 77th IOC meeting in Taxco, Mexico on 13th October 1997 on the basis of changes applied by some National Committees to the Oryginal Statutes printed in June 1977 and agreed at the 76th IOC meeting in Prague in April 1997 with later changes during accepted on November 2005, during the 86th IOC meeting in Teheran.


Secretariat
of the International Organizing Committee
of the World Mining Congress

Katowice - Poland

Valid: November 2005